B2B ordering portal & app
Trade customers order online or in an app, see their prices and history, and re-order in one tap.
- Customer-specific price lists
- Cut-off times & delivery days
- Phone orders keyed once by staff
Wholesale & warehouse software
Pick faster. Waste less. Invoice the same day.
Custom ordering, stock and picking software for food wholesalers and distributors — designed around your warehouse, your products and your 5am cut-off, not a generic template.
PICK LIST
Order #10482
ROUTE
B · 06:30
5 / 12
- A-12-03Plum tomatoes 6×2.5kg✓
- B-07-01Basmati rice 20kg✓
- C-04-11Halloumi 12×250gBB 14/11 · FEFO3 cs
- C-06-02Greek yoghurt 10kg1 tub
- F-01-08Sunflower oil 20L6 drums
ShortScan ▸
The problem
Where the margin quietly disappears.
Orders keyed twice
Phone, WhatsApp and email orders are retyped into the system — and every retype is a chance to get it wrong.
Walking, not picking
Pick lists printed in order-entry sequence send staff back and forth across the warehouse.
Stock you can't trust
The screen says six cases, the shelf has two. Customers find out when the van arrives.
Expiry found too late
Without batch and best-before tracking, short-dated stock is discovered when it can only be written off.
What we build
Modules that fit together — start with the one that hurts most.
Stock & locations
Real-time stock by bay and level, with goods-in, transfers and cycle counts done on the handheld.
- Bin & pallet locations
- Goods-in against purchase orders
- Rolling stock counts
Handheld scanner picking
Pick lists sorted by walking route; every line scanned so the wrong product never leaves the building.
- Barcode & QR scanning
- Short-picks & substitutions
- Works offline in chillers
Pallets, batches & expiry
Batch, lot and best-before captured at goods-in and enforced at picking, so the oldest stock goes first.
- FEFO / FIFO rotation
- Full traceability for recalls
- Catch weights by line
Dispatch & delivery
Load sheets, delivery notes and a driver app with routes, signatures and photos as proof of delivery.
- Route & van loading
- Proof of delivery
- Returns & credits
Invoicing & reporting
Invoices raised from what was actually picked and delivered, synced to your accounts, with dashboards for the owner.
- Xero, Sage & QuickBooks
- Picker productivity
- Margin by customer & product
Who it's for
Food businesses that move cases, not clicks.
- Foodservice and catering wholesalers
- Cash & carry and trade counters
- Importers and world-food distributors
- Bakery, dairy and fresh produce suppliers
How a project runs
- 1
Walk the warehouse
We spend time on your floor with pickers, drivers and the office to map how orders really flow.
- 2
Fixed-price first phase
A written scope for the module with the fastest payback, usually picking or online ordering.
- 3
Pilot with one team
A small group uses it on real orders; we adjust screens and rules before rolling it out.
- 4
Roll out & support
Training on site, then ongoing support and improvements on a simple monthly plan.
Questions
Frequently asked.
Do we have to replace our current system?
No. Most clients start with one module — usually handheld picking or online ordering — connected to the accounting or ERP system they already use. We replace pieces only when it clearly pays off.
What hardware do the pickers need?
Any modern Android device. Rugged handheld scanners such as Zebra or Honeywell work best in cold rooms and busy warehouses, but we can pilot on ordinary phones with a camera scanner first.
Does it work in chillers and freezers with poor Wi-Fi?
Yes. The picking app keeps working offline and syncs as soon as the device is back in range, so a weak signal in the freezer never stops a pick.
Can it handle catch weights, cases and singles?
Yes. Products can be sold by the case, the unit or by weight, with the actual weight captured at picking and carried through to the invoice.
Which accounting systems do you integrate with?
Xero, Sage and QuickBooks are the most common. We also connect to existing ERPs, e-commerce sites and customer EDI feeds where needed.
How is it priced?
After a discovery visit we quote a fixed price for the first phase, followed by a monthly fee for hosting, support and improvements. You own the software we build for you.